North America Candidate Privacy Notice
Brooks Candidate Privacy Notice
Last Updated: October 15, 2026This Brooks Candidate Privacy Notice ("Candidate Privacy Notice") describes how Brooks Sports, Inc. or Brooks Sports, Limited ("Brooks," "we" and/or "our") collects, uses, discloses, transfers and stores (collectively, "processes") personal information about residents of California or Canada (as applicable) as a job applicant or prospect in connection with our recruitment activities. If you are a resident of California or Canada, this Candidate Privacy Notice applies to you.
- Applicability of Other Policies
- Information We Collect
| Category of Personal Information | Categories of Recipients |
| Identifiers, such as your name, mailing address, email address, phone number, IP address, date of birth, Social Insurance Number, driver's licence number, and passport number | Hiring and recruitment management service providers, cloud service providers, fraud detection and security service providers |
| Personal characteristics, such as your gender, age, and marital status | Hiring and recruitment management service providers, compliance reporting submissions as required by law |
| Employment and salary information, such as your salary expectations | Hiring and recruitment management service providers, cloud service providers, fraud detection and security service providers |
| Internet or electronic network activity information, such as data about your use of our website | Cloud service providers, analytics service providers, fraud detection and security service providers |
| Audio, visual, or similar information, such as video recordings from interviews and security camera footage | Hiring and recruitment management service providers, cloud service providers, fraud detection and security service providers |
| Professional and employment-related information, such as your resume and application information | Hiring and recruitment management service providers, cloud service providers |
| Education information, such as information about your education that you disclose in your application | Hiring and recruitment management service providers, cloud service providers |
| Sensitive personal information, such as your race or ethnicity, citizenship, immigration status, and health and medical conditions | Hiring and recruitment management service providers, government authorities and regulators |
Your decision to apply for a position and provide your personal information to us is voluntary. We will tell you if additional information is required to move forward with your application.
Sensitive Personal Information: Where permitted by law and on a voluntary basis, we may ask questions about race or ethnicity, veteran status and disabilities or Indigenous identity for specific purposes, such as to accommodate a disability or illness and to comply with legal obligations relating to employment equity and anti-discrimination. We may also ask for information related to citizenship or immigration status when necessary for visa or work-authorization purposes. You are entirely free to decide whether to provide such information and your application will not be affected either way. Except as specifically requested, we ask that you avoid submitting information which may qualify as sensitive personal information under applicable law, including race, religion, ethnicity, nationality, age, gender identity, sexual life or sexual orientation, medical or health information, genetic or biometric data, political opinions, political party or trade union membership and judicial data such as criminal records.
Information About Others: If you provide us with personal information of a reference or any other individual as part of your application, please let those individuals know you are sharing their information with us.
- How We Collect Your Information
When you visit our sites, including our careers website, we collect certain information automatically. To collect this information, we may use cookies, web beacons, and similar technologies to power certain functionality of the careers website and understand analytics and activity on the careers website (e.g., links clicked, time spent on pages).
- HOW WE USE YOUR INFORMATION
We use your personal information to evaluate a potential employment relationship with you and for other business purposes, including managing our business, keeping our systems secure and complying with legal obligations. Such uses include:
- Managing our hiring and recruiting activities, including assessing your skills, qualifications and suitability for a particular role or opportunity;
- Communication with you about the recruitment process and responding to your requests, inquiries and comments;
- Verification of your information and completion of reference and/or background checks (where applicable) if we offer you a position;
- Retention of records related to our hiring processes, including a record of the name of unsuccessful applicants, the date of their application and the reason that their application was not successful, to streamline future hiring processes;
- Legal and compliance purposes, such as responding to suspected fraud, security incidents, or other illegal activity, protecting Brooks’ and others’ rights and property, exercising a legal claim, cooperating with law enforcement investigations and complying with applicable laws, regulations, legal processes or governmental requests;
- As necessary and appropriate to provide reasonable accommodations;
- Other uses With your consent, which you may withdraw at any time, such as to send you information about other Brooks positions which may be of interest of you; and
- Other legitimate interests, including our interests in considering candidates for current and future employment opportunities and in managing and improving our recruitment and hiring process.
- HOW WE DISCLOSE YOUR INFORMATION
Within Brooks Sports, Inc.: We may disclose your personal information to Brooks personnel and affiliates who need to know the information, including personnel in the recruiting, human resources and information technology departments, and in the department responsible for the position for which you are applying.
Service Providers and Contractors: We use service providers and contractors acting on our behalf and pursuant to our instructions to perform some of the activities described above. For example, we disclose certain information to service providers who facilitate our applicant tracking system, video interviews, travel booking and expenses, reporting and analytics, and verification/background checking services. We also may disclose information about you to recruitment agencies working with us in relation to your recruitment.
Professional Advisors: We disclose information about you to our professional advisors, including accountants, auditors, lawyers, insurers and bankers if needed. We only permit these advisors to process your personal information for specified purposes and in accordance with our instructions and the provisions of this Candidate Privacy Notice and applicable law.
Other Third Parties: In limited circumstances, we disclose your personal information to other third parties, including (a) to comply with our obligations, to protect the rights and property of Brooks, our customers and the public, to cooperate with law enforcement investigations and to detect and respond to suspected illegal activity and threats to the health or safety of any person or of our systems or services, (b) in connection with, or during negotiations of, any merger, joint venture, sale of company assets, financing or acquisition of all or a portion of our business, assets or stock by another company (including in connection with any bankruptcy or similar proceedings) and/or (c) with your consent and at your direction.
We may also disclose aggregated or de-identified information, which cannot reasonably be used to identify you. Brooks processes, maintains, and uses this information only in a de-identified fashion and will not attempt to re-identify such information except as permitted by law.
- DATA RETENTION
If your application for employment is unsuccessful (or you withdraw from the process or decline our offer), we will retain your information for a reasonable period of time beyond the end of the application process for the purposes described above, including complying with our legal obligations, resolving disputes and as necessary for our legitimate interests, such as to consider you for other current and future employment opportunities at Brooks. If you do not want us to contact you regarding other roles, please contact privacy@brooksrunning.com. After this period, we will delete your personal information in accordance with applicable laws and regulations.
If your application for employment is successful, personal information gathered during the recruitment process will be retained during your employment in accordance with our internal personnel privacy policy and retention policies.
- YOUR PRIVACY RIGHTS
You have the right to (1) request to know more about and access your personal information, including in a portable format, (2) request deletion of your personal information, and (3) request correction of inaccurate personal information. To request access, correction, or deletion of your personal information, please email privacy@brooksrunning.comprivacy@brooksrunning.com. We may verify your request by asking you to provide certain information.
Any request to exercise your privacy rights will be assessed by Brooks on a case-by-case basis. There may be circumstances in which we are not legally required to comply with all or part of your request, such as a relevant legal exemption under applicable law.
In California, you can designate an authorized agent to submit a privacy rights request on your behalf. We may ask authorized agents to submit proof of their authority to make a request, such as a valid power of attorney or proof that they have signed permission from the consumer who is the subject of the request. In some cases, we may contact the individual who is the subject of the request to verify their own identity or confirm the authorized agent has permission to submit the request. If you are an authorized agent seeking to make a request, please contact us at privacy@brooksrunning.com.
We will not discriminate or retaliate against you for exercising your privacy rights. If you choose not to disclose certain personal information, however, we may not be able to proceed with the recruitment process.
We do not “sell” or “share” your personal information as those terms are defined under California law, and no mobile information will be shared with third parties or affiliates for marketing or promotional purposes.[MP1]
Brooks uses automated decision-making technology ("ADMT") to assist with certain aspects of our recruitment process.
We use technology-assisted tools to help evaluate job applications. These tools may be used to:
- Parse and organize resume content, such as work history, skills, and education, to match candidates to open positions;
- Rank or score candidates based on qualifications relevant to the role; and
- Screen applications to identify candidates who meet minimum job requirements.
Human in the loop. Brooks does not rely solely on ADMT to make hiring or other employment-related decisions. A qualified Brooks recruiter or hiring manager who understands how to interpret the tool’s output reviews the output of any ADMT tool as part of a broader evaluation of your candidacy. No candidate is rejected, advanced, or hired based solely on an automated output.
Right to appeal. If a decision about your candidacy is informed by the output of ADMT, you have the right to appeal that decision to a human reviewer. The human reviewer will independently evaluate your candidacy, consider any information you provide in support of your appeal, and has authority to change the outcome. To submit an appeal, please contact us at [privacy@brooksrunning.com].
Right to request information. You have the right to request information about our use of ADMT with respect to your candidacy, including a plain-language explanation of how the technology processes personal information and generates its output, the categories of personal information used, and how the output factors into the decision-making process. To submit an access request, please contact us at privacy@brooksrunning.com.
No Retaliation. Brooks will not discriminate or retaliate against you for exercising any of your rights described in this section, including your right to appeal or to request information about our use of ADMT.
- Specific Information for Canadian Residents
Consent. By submitting your application and personal information to Brooks, you consent to the collection, use, and disclosure of your personal information as described in this Candidate Privacy Notice for the purposes of evaluating your candidacy and managing the recruitment process. You may withdraw your consent at any time by contacting us at privacy@brooksrunning.com, subject to legal or contractual restrictions and upon reasonable notice. Withdrawal of consent may affect our ability to continue processing your application.
Where consent is not required by law (for example, where processing is necessary to establish or manage the employment relationship, or to comply with legal obligations), we may process your personal information without consent, in accordance with applicable legislation.Cross-Border Transfers of Personal Information. Brooks is headquartered in the United States, and your personal information may be transferred to, stored, and processed in the United States or other jurisdictions outside of Canada where our affiliates, service providers, or contractors are located. When your personal information is transferred outside of Canada, it may be subject to the laws of those jurisdictions, which may differ from Canadian privacy laws. Foreign governments, courts, law enforcement, or regulatory agencies may be able to obtain access to your personal information through the laws of those jurisdictions.
By submitting your application, you acknowledge and consent to the transfer of your personal information outside of Canada for the purposes described in this Candidate Privacy Notice. We take reasonable steps to ensure that your personal information receives an adequate level of protection in the jurisdictions in which we process it, including through contractual protections with our service providers.- For candidates in Quebec: In accordance with Quebec privacy law, we have conducted a privacy impact assessment regarding the transfer of your personal information outside of Quebec and have determined that the personal information will receive adequate protection.
- For candidates in Ontario: Brooks discloses in its job postings where artificial intelligence is used to screen, assess, or select applicants, where applicable.
For candidates in Quebec, you also have the following additional rights:
- Right to De-indexation: You may request that we cease disseminating your personal information or that any hyperlink associated with your name that provides access to your information be de-indexed, where the dissemination contravenes the law or a court order.
- Right to Data Portability: You may request that your personal information be communicated to you in a structured, commonly used technological format or be transferred to another organization, where technically feasible.
- Federal: Office of the Privacy Commissioner of Canada (www.priv.gc.ca)
- Quebec: Commission d'accès à l'information du Québec (www.cai.gouv.qc.ca)
- Alberta: Office of the Information and Privacy Commissioner of Alberta (www.oipc.ab.ca)
- CONTACTING BROOKS
If you have questions regarding this Candidate Privacy Notice or your privacy rights, please contact us at privacy@brooksrunning.com.
- POLICY UPDATES
We may change this Candidate Privacy Notice from time to time. The effective date of this Candidate Privacy Notice is noted in the header at the top of this page. If we make material changes to this Candidate Privacy Notice, we will provide additional notice about the updates to this Candidate Privacy Notice, such as by adding a statement to our Careers website.